About Us
What We Do
Conference Venue Essentials is an Australian-owned, female-led company. We take pride in our expertise in securing optimal venues for our clients Conference and Events.
We collaborate closely with our clients, to ensure a smooth and effortless process in finding the ideal conference venue for their meeting or event.
Our services cover various events including Residential Conferences, Day Meetings, Conference Group Accomodation Block Bookings, Corporate Dinners, Product Launches, Christmas Parties, Yoga Retreats and School Formals all at no cost. Drawing from 30+ years of hospitality experience, we have fostered robust alliances with hotels and distinctive venues within the business events industry.
Our complimentary service spans venue sourcing both nationally and internationally. We operate autonomously without affiliations to any hotel chains or unique venues.
Our Services
Our team takes the hassle out of researching, comparing and negotiating with venues across Australia and internationally, so you can focus on planning an exceptional event.
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We help you find the right venue for your conferences, meetings or corporate gatherings. From research to comparison, we present options that fit your brief and budget, and make the planning process straightforward.
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Whether it’s a gala dinner, awards night, product launch or special corporate event, we connect you with venues that create the right atmosphere and experience for your attendees.
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We source unique destinations and venues for incentive programs, retreats, and team experiences — designed to inspire, reward, and bring people together.
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We coordinate accommodation for your delegates or teams, securing group rates and managing bookings to ensure convenience, comfort, and consistency.
How We Find Your Venue
Step 1: Establish Brief Step 2: Quote & Compare
We provide a detailed proposal comparing the most suitable venues for your event. We highlight the best negotiated rates, available discounts and added value offerings tailored to your specific requirements.
Provide us with an outline of your event requirements via our simple online form or contact us direct via email or phone. Our team will review your brief and begin working on the most suitable venues for your event.
Step 4: Confirm VenueStep 3: Shortlist & InspectOnce the venue is confirmed, our team will organise the contract on your behalf. We will then introduce you to our venue partner, who will assist in finalising the event details.
Contact our team with your shortlisted venues and we will co-ordinate site inspections for you; either with you or on your behalf, as needed.
Our Team
Rosie Buckley
With over three decades in the hotel industry, Rosie began her venue sourcing career 15 years ago and has since built lasting relationships with both clients and venue partners. Over the years, she has guided countless events to success, supporting new and returning clients alike.
Rosie takes pride in truly understanding her clients’ needs, ensuring the venues she recommends not only meet but often exceed expectations. Her approach is attentive, thoughtful, and grounded in a genuine passion for creating memorable events.
Known for her authenticity, dedication, and deep knowledge of the meetings and events industry, Rosie’s expertise helps clients find the right venues and solutions — balancing both experience and value with ease.
Owner
Frequently Asked Questions
Still have questions? Take a look at the FAQ or reach out anytime. We are always happy to help.
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We help organisations find the right venues for conferences, corporate events, incentives, and group accommodation. We research options, compare venues, and manage the booking process so the planning is simple and straightforward.
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We specialise in conferences, corporate events, gala dinners, product launches, incentive programs, retreats, and group accommodation for organisations of all sizes.
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No. Our venue sourcing service is completely free for clients. We work independently and are not tied to any hotel or venue group, so our recommendations are impartial.
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We start by understanding your event objectives, budget, delegate numbers, and preferences. From there, we research and present venues that meet your brief, considering location, facilities, availability, and suitability for your audience.
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Yes. While most of our work is within Australia, we can assist with sourcing venues globally for conferences, corporate events, or incentive programs.
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Timing depends on the size and complexity of your event, but we aim to provide a shortlist of suitable venues promptly so you can make decisions without unnecessary delays. We generally can provide an initial quote with 24-48 hours.
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Yes. Part of our service includes negotiating rates and contract terms with venues to ensure you receive the best options available.
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We recommend contacting us as soon as you have an initial brief or idea for your event. Early engagement gives us the best chance to secure the ideal venue and terms.
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Yes. If you wish to visit venues before booking, we can coordinate site inspections and provide support throughout the process.